Wedding Cake Timeline Guide – When to Book, Taste, and Order Your Cake

Planning a wedding cake can feel like juggling frosting and deadlines at the same time. Knowing when to do each step takes the guesswork out of the process and keeps stress down. Below is a straightforward timeline that works for most couples in Bristol and beyond.

Key Milestones in Your Cake Journey

12 months before the big day: Start with research. Browse local bakeries, check reviews, and soak up Instagram feeds. Book a few bakers for a quick coffee chat. This early contact locks in availability and gives you a feel for each baker’s style.

9 months out: Schedule your first tasting. Bring your wedding colors and any dietary needs. Take notes on flavor, texture, and decoration ideas. Choose the baker who matches both your taste buds and vision.

6 months ahead: Finalize the design. Sketches or digital mock‑ups should include tier height, fondant vs. buttercream, and any fresh flower or edible garnish plans. Ask the baker for a written quote that covers design, delivery, and set‑up fees.

4 months out: Confirm the cake size. Use your guest list to calculate servings – usually one slice per guest plus a few extra for tastings. The baker will adjust tier dimensions based on this number.

2 months before: Pay the deposit. Most bakers ask for 30–50 % upfront to reserve your date and order ingredients. Double‑check the contract for cancelation policies and delivery details.

1 month out: Schedule a final tasting if you’re tweaking flavors or decorations. This is also a good time to discuss any last‑minute requests, such as a custom topper.

1 week before: Confirm delivery time and venue logistics. Make sure the venue has a suitable space for the cake stand, and arrange for a clean, temperature‑controlled area.

Day of the wedding: The baker arrives, sets up the cake, and does any final touches. Your cake should be ready to cut within minutes of the ceremony.

Pro Tips to Keep Your Cake on Track

Ask the baker about their backup plan. If weather threatens a flower garnish, they should have a sturdy alternative.

Keep a written record of every change – flavor swaps, extra tiers, decoration tweaks. A simple email chain works as proof if anything goes sideways.

Don’t forget to schedule a cake stand rental if the venue doesn’t provide one. A sturdy stand prevents wobble and makes transport easier.

Coordinate with your photographer. Let them know when the cake will be cut so they can capture the moment without rushing.

Finally, enjoy the process. The cake is a highlight, not a chore. Following this timeline lets you focus on tasting, designing, and sharing the sweet moment with loved ones.