Per Guest Wedding Cost: What You Need to Know

When you start planning a wedding, the first number that pops up is usually the total budget. But the real driver behind that figure is the cost per guest. Knowing this number helps you decide on venue size, catering style, and even décor choices without breaking the bank. Below we break down the main cost drivers, give you average numbers for Bristol couples, and share easy ways to keep the per‑guest price down.

Typical Costs per Guest in Bristol

Most Bristol venues charge a per‑person price that covers food, drinks, and basic staffing. In 2024 the average breakdown looks like this:

• Food: £45‑£70 per plate, depending on menu complexity.
• Drinks: £20‑£35 for a standard open bar; a cash bar can shave £10‑£15 per guest.
• Venue hire: £10‑£25 per head when the fee is calculated per person.
• Tableware & linens: £3‑£5 per guest.
• Miscellaneous (service charge, taxes): £5‑£8 per person.

Add those up and you get a base cost of £83‑£143 per guest. If you’re aiming for a $10,000 wedding, that translates to about 70‑120 guests, depending on the choices you make.

Tips to Lower Your Per Guest Spend

Once you see the numbers, you’ll notice a few areas where you can save without sacrificing the experience:

1. Trim the menu: Opt for a family‑style or buffet service. It often costs £10‑£15 less per plate than plated dinners.
2. Limit the bar: Offer a limited‑time open bar for the first two hours, then switch to a cash bar or a selection of signature drinks.
3. Choose off‑peak dates: Weekday or early‑spring weddings can reduce venue fees by up to 20%.
4. Combine services: Some venues bundle catering, staffing, and linen, giving you a better overall per‑guest rate.
5. DIY décor: Simple floral arrangements or rented furniture can cut décor costs by £5‑£10 per head.

Implementing just two of these ideas can drop your per‑guest cost by £30‑£50, which adds up fast when you have a hundred guests.

Remember, the per‑guest figure isn’t set in stone. It evolves as you tweak the menu, adjust drink options, or change the venue. Keep a running spreadsheet and update it after each vendor meeting. That habit will keep surprise expenses from sneaking into your budget.

By focusing on the per‑guest cost, you’ll make smarter decisions, keep the vibe you want, and avoid the dreaded budget blow‑out. Happy planning, and enjoy every moment of your Bristol wedding journey!