120 Person Wedding: How to Plan a Perfect Bristol Celebration

Got a guest list of about 120 and wondering how to fit everything together without losing your mind? You’re not alone. A 120‑person wedding feels big enough for a real party but small enough to stay personal. Below are the real‑world steps that keep the budget in check, the venue right on point, and the day running like a breeze.

Budget Basics for 120 Guests

First thing: set a per‑guest budget. In 2025 the average cost per guest in the UK hovers around £150‑£200, but you can pull it lower by cutting a few non‑essentials. Multiply that range by 120 and you have a rough ceiling of £18,000‑£24,000. Break it down into categories you actually pay for – venue, catering, photography, décor, and attire.

Venue usually eats 30‑35% of the total, so aim for £5,500‑£8,000 here. Ask venues about off‑peak dates; a Thursday or a Saturday in February can shave a few hundred pounds off the price. For catering, look at buffet or family‑style service – it’s cheaper than plated meals and still feels fancy. A simple three‑course menu at £45 per head lands you at £5,400, leaving room for a cake, drinks, and a modest entertainment budget.

Photography is a non‑negotiable for most couples. If you’re budgeting tight, consider a half‑day package (around £1,500‑£2,000) and ask the photographer to concentrate on ceremony and key moments. You’ll still get quality images without paying for extra coverage.

Choosing the Right Venue and Layout

Bristol offers a mix of historic barns, modern lofts, and seaside venues that comfortably hold 120 people. The key is to match the space with your style and the flow you want. A barn with a high ceiling lets you play with lighting and create a relaxed vibe, while a city loft gives an urban edge.

When you visit, picture the seating plan. Round tables for eight give you 15 tables, while long banquet style works well for a classic feel. Remember to ask about included furniture – many venues provide tables and chairs at no extra cost, saving you rental fees.

Think about logistics: parking, accessibility, and the distance between ceremony and reception. If the ceremony is outside, make sure there’s a covered area for rain. A short walk between the two reduces stress for guests, especially older relatives.

Don’t forget the little extras that add up. A simple floral centerpiece can cost £20 per table; instead, use a mix of fresh greens and a few focal blooms to keep it under £10 per table. Candlelight, string lights, or a rented photo booth can boost the vibe without breaking the bank.

Finally, create a timeline and share it with your vendors. A clear schedule—ceremony at 2 pm, cocktail at 3 pm, dinner at 5 pm—helps everyone stay on track. When each piece knows its slot, you get to enjoy the day instead of playing referee.

Planning a 120‑person wedding in Bristol is totally doable. Keep the budget simple, pick a venue that fits your style and logistics, and focus on the moments that matter. Follow these steps, and you’ll walk down the aisle feeling confident that everything is under control.